Privacy Policy and Data Protection Notice

This Privacy Policy and Data Protection Notice (“Notice”) sets out the basis on which Potato Productions​​(“we”, “us”, or “our”) may collect, use, disclose or otherwise process personal data of participants in the Potato for Good competition (“the Competition”) in accordance with the Personal Data Protection Act 2012 (PDPA). This Notice applies to personal data in our possession or under our control, including personal data in the possession of organizations that we have engaged to collect, use, disclose or process personal data for the purposes set out below.

1. PERSONAL DATA

1.1 As used in this Notice:
“personal data” means data, whether true or not, about a participant who can be identified: (a) from that data; or (b) from that data and other information towhich we have or are likely to have access.

1.2 We may collect some or all of the personal data listed below for the purposes listed in clause 2.2 below:

  • Name
  • Title
  • Addresses
  • Name of school
  • Name of course
  • Name of supervisor
  • Nationality
  • telephone numbers
  • email addresses
  • date of birth
  • gender
  • Next of kin and emergency contact information
  • Photographs​ and video recordings

2. COLLECTION, USE AND DISCLOSURE OF PERSONAL DATA

2.1 We do not collect your personal data unless
(a) It is provided to us voluntarily by you by registering for the Competition
(b) You provide consent for its collection
(c) You have been notified of the purposes for which the personal data iscollected, or
(d) Collection and use of personal data without consent is permitted orrequired by the PDPA or other laws.

We will seek your consent before collecting any additional personal data and before using your personal data for a purpose that has not been notified to you (except where permitted or authorized by law).

2.2 We collect and use your personal data for any of the following purposes:
(a) To verify your identity
(b) To contact you
(c) To organise, administer and manage the Competition and for related publicity purposes
(d) Responding to, handling, and processing queries, requests, applications, complaints, and feedback from you
(e) Managing your relationship with us
(f) Processing any payment or credit transactions
(g) Complying with any applicable laws, regulations, codes of practice, guidelines or rules
(h) To assist in law enforcement and investigations conducted by any governmental or regulatory authority;
(i) Any other purposes for which you have provided the information;
(j) Any other reasonably incidental business purposes related to or in connection with the above

2.3 We may disclose your personal data:
(a) Where such disclosure is required for performing any of our obligations arising out of the purposes described above
(b) To third-party service providers, agents and other organizations we have engaged for any of the purposes listed in Clause 2.2 above.

2.4 The purposes listed in the clause 2.2 may continue to apply even in situations where your relationship with us has been terminated or altered in anyway, for a reasonable period thereafter (including, where applicable, a period to enable us to enforce our rights under any contract with you).

3. WITHDRAWING YOUR CONSENT

3.1 The consent that you provide for the collection, use, and disclosure of your personal data will remain valid until such time it is withdrawn by you in writing. You may withdraw consent and request us to stop using or disclosing your personal data for any or all of the purposes listed above by submitting your request in writing or via email to our Data Protection Officer at the contact details provided below.

3.2 Upon receipt of your written request to withdraw your consent, we may require a reasonable time (depending on the complexity of the request and its impact on our relationship with you) for your request to be processed and for us to notify you of the consequences of us acceding to your request, including any legal consequences which may affect your rights and liabilities. In general, we will process and complete your request within​​ 10 business days of receiving it. If we need more time, we will inform you of how much longer we will take and provide you with the reasons for it. We will endeavour to fulfil your request within 30 days.

3.3 While we respect your decision to withdraw your consent, please note that depending on the nature and scope of your request, we may not be in a position to continue providing our services to you and we shall, in such circumstances, notify you before completing the processing of your request. Should you decide to cancel your withdrawal of consent, please inform us in writing in the manner described in Clause 3.1 above.

3.4 Please note that withdrawing consent does not affect our right to continue to collect, use and disclose personal data where such collection, use and disclose without consent is permitted or required under applicable laws.

4. ACCESS TO AND CORRECTION OF PERSONAL DATA

4.1 If you wish to make
(a) A request for access to a copy of the personal data which we hold aboutyou or information about the ways in which we use or disclose yourpersonal data, or
(b) A correction request to correct or update any of your personal data whichwe hold about you,you may submit your request in writing or via email to our Data Protection Officer at the contact details provided below.

4.2 Please note that a reasonable fee may be charged for an access request. If so, we will inform you of the fee before processing your request.

4.3 We will respond to your request as soon as reasonably possible. Should we not be able to respond to your request within 30 days after receiving your request, we will inform you in writing within 30 days, of the time by which we will respond. If we are unable to provide you with any personal data or to make the requested correction, we will inform you of the reasons why we are unable to do so (except where we are not required to do so under the PDPA).

4.4 Please note that depending on the request, we will only need to provide you with access to the personal data contained in the documents requested, and not to the entire documents themselves. In those cases, it may be appropriate for us to simply provide you with confirmation of the personal data that we have on record, if the record of your personal data forms a negligible part of the document.

5. PROTECTION OF PERSONAL DATA

5.1 We will put appropriate and reasonable technical and administrative security measures in place to help ensure that your information is protected against unauthorised or accidental access, use, alteration or loss. Please note that weuse the following cloud service providers to process data, which may include personal data:

Google -​ ​https://www.google.com/https://policies.google.com/terms/update?hl=en-US

5.2 You should be aware, however, that no method of transmission over the Internet or method of electronic storage is completely secure. While security cannot be guaranteed, we strive to protect the security of your information andare constantly reviewing and enhancing our information security measures.

5.3 All of our employees who deal with Personal Data are trained in the proper handling and protection of Personal Data.

6. ACCURACY OF PERSONAL DATA

6.1 We generally rely on personal data provided by you (or your authorized representative). In order to ensure that your personal data is current, complete and accurate, please update us if there are changes to your personal data by informing our Data Protection Officer at the contact details provided below.

7. RETENTION OF PERSONAL DATA

7.1 We may retain your personal data for as long as necessary to fulfil the purpose for which it was collected or as required or permitted by applicable laws. We will cease to retain your personal data or remove the means by which the data can be associated with you, as soon as it is reasonable to assume that such retention no longer serves the purpose for which the personal data was collectedand is no longer necessary for legal or business purposes.

8. TRANSFERS OF PERSONAL DATA OUTSIDE OF SINGAPORE

8.1 We generally do not transfer your personal data to countries outside of Singapore, but if we do so, we will obtain your consent before the transfer and we will take steps to ensure that your personal data continues to receive astandard of protection that is at least comparable to that provided under the PDPA.

9. DATA PROTECTION OFFICER

9.1 If you have any enquiries or feedback on our privacy and data protection policies and procedures, you may contact our Data Protection Officer for the competition at:

Address: 284 River Valley Road, #01-01, Singapore 238325
Office: +65 6836 4030
Email: ​competition@potatoproductions.com

10. EFFECT OF NOTICE AND CHANGES TO NOTICE

10.1 This Notice applies in conjunction with other notices, contractual clauses and consent clauses that apply in relation to the collection, use, and disclosure of your personal data by us.

10.2 We may revise this Notice from time to time without prior notice. The most updated version will be promptly posted on the Potato for Good website. Your continued use of our services constitutes your acceptance of the updated version.

Date last updated: 26 May 2020

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